Screening Guide

How to Host a Screening in 3 Easy Steps

1 – Plan the Screening

  • Think about the purpose of your screening to find an appropriate venue for your screening: 
    • Theatrical Screening
    • Community Screening
    • At-Home Screening
  • Pick a date and time for your event.
  • Consider co-hosting with local community groups, non profit organizations who will help you reach your goal.
  • Book a screening with us: Decide on a date and time and book your screening by emailing us your location, proposed date, venue, maximum attendance, and intended use of the film (i.e. ticket price, whether it will be used for a fundraising initiative, etc.)Once your screening has been confirmed we will post it to our website.
  • Confirm your venue: Make sure that you have a location booked for your screening. Schools, community centers, and churches all make great venues or you can hold a screening in your home.
  • Promote your event using a variety of promotional tools including social media posts, news releases, word-of-mouth, and through the aid of local community groups who will help you reach a network of people passionate about climate change. You can create an event on Facebook, send reminders or updates via twitter or use other forms of social media to generate interest and excitement for your event (#saveourforests and tag @DBKtrees). If this is a larger public screening a press release can also help. View our press kit for materials and examples
  • Create an agenda like this sample:
    • Welcome and introductions (15 min)
    • Play video message from Diana (5 min / download here)
    • Watch the Film (85 min)
    • Host a panel or discussion or tree planting event(30 min)
  • Look for possible sponsorships from local businesses who wish to support your event through sponsorship dollars or social media promotions. Some might wish to help support a planting event affiliated with the screening.
  • Arrange for a group of volunteers to help you promote your event and help you out during the event including handing out information, seating guests, and manning the sign-in table.
2 – Pull off a perfect screening

  • Provide a sign-in sheet for guests so you can follow up with them after the screening and provide them the resources they need to start making a difference.

  • Be prepared with all of the necessary equipment for screening and discussion period.

  • Test the film before the event to fix any possible problems ahead of time in order to prevent a time delay.

  • Introduce the film to provide some backstory about Diana and her lifelong mission to rebuild the global forest.

  • Live tweet and post on Facebook at the event using the hashtag #saveourforests and tag @DBKtrees.

  • Invite the filmmakers and/or Diana to partake in a question and answer period for after the screening. Contact us for availability and pricing.
3 – Check-in after the screening

  • Using the information from the sign-up sheet, contact your guests to follow-up on possible donations, pledges, or to provide them the resources to plant a tree.

  • Tell us how it went! Write a blog and share your experiences with us.

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